Welcome to the Pegotec Event Management System – your comprehensive solution for professional invitation management, contact coordination, and attendance tracking.
What is the Pegotec Event Management System?
The Pegotec Event Management System is a secure and scalable platform designed to streamline the entire event invitation process. Whether you're organizing a national celebration, a diplomatic reception, or a corporate event, this system provides all the necessary tools to manage invitees, send personalized invitations, and track event participation accurately.
Ideal Use Cases
Pegotec’s Event Invitation Management System is an ideal solution for organizing high-profile, non-seated events where precision, reputation, and a smooth guest experience are vital. It is especially suitable for embassies hosting National Day celebrations or diplomatic receptions, where protocol and guest verification are essential. Government agencies rely on it for official gatherings, ministerial events, and state occasions that require secure and traceable invitation processes.
Corporate clients gain from the system when organizing brand launches, executive galas, and networking cocktails, as it provides professional-quality guest management and real-time RSVP monitoring. Private organizations and nonprofits depend on it for exclusive fundraisers, donor appreciation events, and development sector conferences, where managing invitation-only attendance with accuracy is essential.
The system is also used by chambers of commerce for business mixers and stakeholder receptions, as well as by international trade missions and investment forums that need multilingual support and precise participant registration. Even high-security private events—such as family foundation gatherings, VIP retreats, and investor meetings—benefit from Pegotec’s QR code-based authentication and mobile app integration, which offer improved control over event access and attendance.
With features like customizable RSVP links, bulk contact import, editable email templates, and automated invitation or reminder sending, the system significantly reduces administrative workload . Whether you are managing a single elegant soirée or a series of connected official events, Pegotec provides the professional tools necessary to ensure a seamless event experience.
Client-Based Contact and Event Management
Each client has a private and secure account. In this space, they can create and manage contact lists, organize contacts under specific organizations, and assign them to multiple events. This separation guarantees full data privacy and clear segmentation for multi-organization use.
Streamlined Invitation and Reminder Workflow
For each event, clients can assign contacts as invitees. Personalized invitation emails can be sent in bulk, complete with RSVP tracking links and optional PDF attachments. Reminders can be scheduled and automatically sent to those who haven't responded.
Built-In RSVP Response Handling
Invitees get a personalized RSVP link to quickly confirm or decline attendance. The system records each response instantly, providing organizers with complete visibility into participation rates.
Real-Time Analytics and Event Insights
Organizers can access detailed analytics dashboards for each event, displaying email open rates, delivery statistics, RSVP status, and overall invitee engagement metrics.
PDF Invitations with QR Code Access Control
When enabled, the system produces PDF invitations with a unique QR code. At the event entrance, staff can scan the QR codes to verify invitees and prevent unauthorized guests from gaining access—perfect for high-security or private events.
Getting Started
Access is limited to registered clients. Log in to manage your events or contact us at info@pegotec.net to learn more about using the system or to request a personalized demo.